Full Time Personal Assistant Job in London
Salary from £39,953 to £46,312
Annual bonus potential
Company pension scheme with highly competitive contribution rates
Generous annual leave offering of 25 days, plus bank holidays, increasing to 30 days after 10 years service
Permanent, Full time
Location - Farringdon, GB, London
We are looking for an experienced Personal Assistant to support up to three Directors and their Management Teams in a fast paced HR department.
This is a hybrid working role but will require you to be on site in Farringdon London at least two days per week.
About the role
• Be responsible for keeping the diary, arranging appointments, booking hospitality, hotels, transport and meeting rooms, including for international travel and pull together relevant material for meetings.
• Type up all correspondence, reports and standard response letters for the Directors and manage all incoming and outgoing correspondence.
• Research and prepare draft presentations and draft reports for the Directors and their team and prepare briefings for meetings
• Act as a first line filter for enquiries and deal with the less complex ones directly
• Deal with mail and delegate appropriately before reaching the Director
• Conduct budget work for the Director, including expenses management and reporting
• Prioritise the Directors’ time and make decisions about what is important for them to deal with personally.
• Liaise with external and internal customers on behalf of the Directors and prioritise workload to ensure that all urgent and time sensitive issues are dealt with first.
• Raise and complete Purchase Orders on behalf of the Directors (and their teams where required)
• Ensure all mandatory compliance learning and tasks are scheduled and completed on time for yourself and the Directors.
• Minute taking at the Directors senior management team meetings and other meetings where information of a confidential nature is discussed.
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